The Edinburgh Businesswomen's Club (EBC) was founded in 1992 is a membership organisation that supports and links businesswomen throughout Edinburgh and the Lothians.
This privacy policy explains how we collect and use personal information as a member, an event attendee, or an interested party who simply wants to stay in touch.
This privacy policy explains how we collect and use personal information as a member, an event attendee, or an interested party who simply wants to stay in touch.
New member registration
When you sign up as a member of the EBC you will be asked to provide your name, e-mail address and business name as a basic requirement. This data is stored to enable us to create a unique profile for you on our website and support you when you log in to administer your content or book onto our events. You can choose to delete your account via our website at any time. No data is retained for deleted members.
If your membership type requires payment you will be connected to Paypal through a secure portal. See “Data Processers”
If your membership type requires payment you will be connected to Paypal through a secure portal. See “Data Processers”
member directory profile
As a member you have space upon our website to provide more details about yourself and your business. This data is not compulsory and you have complete control over how much data you choose to include.
You are free to remove this content at any time simply by logging into your account and removing.
We may use this data from time to time, to understand the demographics of our membership, in order to help us provide a service which suits our members. However, when we do, it will be depersonalised such that it cannot be directly attributed to a named individual.
You are free to remove this content at any time simply by logging into your account and removing.
We may use this data from time to time, to understand the demographics of our membership, in order to help us provide a service which suits our members. However, when we do, it will be depersonalised such that it cannot be directly attributed to a named individual.
event registration
When you book tickets to attend one of our events your name, membership status and associated business is stored for identification purposes only. We will also ask for a contact telephone number and an e-mail address. This will be used to contact you about your booking, or with an update on the event details, only. This information will be held for one year to enable validation (e.g. where a member voucher code was issued and is subsequently used within the allotted timeframe).
Delegates are also asked for any dietary and access needs. This information will be shared with the venue/caterer in order that they can provide the best service to fit your needs at the event. The data will be used for no other purpose.
From time to time we may also ask for generic data (e.g. business sector, geographical location). This information is used to enable us to understand the demographics of our delegates so we can continue to improve our events each year.
Bookings are handled through MembershipWorks. (see Data processors)
Payment is taken through Paypal which uses your associated e-mail address (see Data Processors).
We do not store customer credit card details.
Delegates are also asked for any dietary and access needs. This information will be shared with the venue/caterer in order that they can provide the best service to fit your needs at the event. The data will be used for no other purpose.
From time to time we may also ask for generic data (e.g. business sector, geographical location). This information is used to enable us to understand the demographics of our delegates so we can continue to improve our events each year.
Bookings are handled through MembershipWorks. (see Data processors)
Payment is taken through Paypal which uses your associated e-mail address (see Data Processors).
We do not store customer credit card details.
Cancellation Policy
MEMBERSHIP
Please note that no refund will be given should you decide to terminate your EBC membership before your full year is complete. Please note that termination and/or non-renewal of your EBC Membership will also terminate your ASB Affiliate Membership. You may however take out a direct Membership with ASB.
EBC PAID EVENTS
If you cancel the paid event more than 7 days before the date of the event, a full refund will be given only if we can resell the ticket. There will be no refunds for any cancellations made after that time.
Please note that no refund will be given should you decide to terminate your EBC membership before your full year is complete. Please note that termination and/or non-renewal of your EBC Membership will also terminate your ASB Affiliate Membership. You may however take out a direct Membership with ASB.
EBC PAID EVENTS
If you cancel the paid event more than 7 days before the date of the event, a full refund will be given only if we can resell the ticket. There will be no refunds for any cancellations made after that time.
Newsletter subscriptions
Members can opt in to receiving mailings at the time of registration. Your preferences are stored on your directory/profile listing. Anyone can subscribe to receiving a newsletter via our homepage.
For the purposes of mailings, EBC stores only a name and e-mail address.
We will only email you about EBC events, member news and related EBC activities that we think may be of interest to you as a Scottish businesswoman.
This will predominantly be in the form of a regular Newsletter handled by Mailchimp which will give you information on our main events. We may also contact you regarding other local events and activities that are taking place, but again these will be business-related and deemed to be of interest to you.
Newsletter and announcement mailings are handled using Mailchimp. You can view their security policy at https://mailchimp.com/about/security/
We include an option to unsubscribe/opt out with each such mailing.
Members, you have the option to ‘opt-out’ of receiving information about events and activities, both when you register, and at any time during the tenure of your membership, by updating your profile page and contact preferences.
For the purposes of mailings, EBC stores only a name and e-mail address.
We will only email you about EBC events, member news and related EBC activities that we think may be of interest to you as a Scottish businesswoman.
This will predominantly be in the form of a regular Newsletter handled by Mailchimp which will give you information on our main events. We may also contact you regarding other local events and activities that are taking place, but again these will be business-related and deemed to be of interest to you.
Newsletter and announcement mailings are handled using Mailchimp. You can view their security policy at https://mailchimp.com/about/security/
We include an option to unsubscribe/opt out with each such mailing.
Members, you have the option to ‘opt-out’ of receiving information about events and activities, both when you register, and at any time during the tenure of your membership, by updating your profile page and contact preferences.
Delivery policy
EBC operates a paperless membership and booking system. All memberships, event booking details and related receipts will be sent via email.
direct email contact
From time to time we may contact you directly by e-mail. This will generally be in response to a contact from you. We may also contact you regarding your membership, your directory listing, your award application/nomination or your event booking. If you choose to correspond with us via email, we may retain the content of your email messages together with your email address and any responses within the context, for as long as it is deemed necessary to complete any action.
Memberships
Members subscribe/register for 12 months membership (renewable annually) through our website. When your membership expires you will be contacted to invite you to renew your membership. If you sign up via Paypal you have the option to set up a recurring annual payment to ensure continuous membership. This recurring arrangement can be cancelled at any time via your Paypal account. If you do not have a Paypal recurring payment and you do not renew and we do not hear from you within 100 days of your original expiry date, your account and all the information we have stored for you in relation to that account will be deleted. Your name will also be removed from the active member newsletter subscription list. However, if you have also signed up to our newsletter via our website, you may still continue to receive mailings. You can "unsubscribe" when you next receive one of our mailchimp mailings/newsletters.
Remember, you can also delete your own account on the EBC website at any time.
Remember, you can also delete your own account on the EBC website at any time.
sharing with third parties
EBC does not share, sell, lend or lease any information that can uniquely identify you (such as email addresses or personal details) with any third party - except to the extent it is necessary to process transactions or provide services that you have requested.
data processors
Paypal
We take all payments (membership, events, awards applications) using Paypal. EBC has assessed Paypal as a compliant provider. You can view how Paypal collects, retains, processes, shares and transfers your Personal Data here: https://www.paypal.com/uk/webapps/mpp/ua/privacy-full. EBC does not store customer credit card details.
Mailchimp
Newsletter and announcement mailings are handled using Mailchimp. Through Mailchimp the EBC stores an e-mail address and name only. You can view their security policy at https://mailchimp.com/about/security/
Website Build and Hosting
Our website hosting is provided by Weebly.
The data you provide during the course of either joining our association or booking onto an event is handled via MembershipWorks. You may view their privacy policy in full at https://membershipworks.com/data-privacy-security/
Cloud Storage
From time to time we use Dropbox and GoogleDrive as a central storage for commonly used information. EBC are satisfied with the security of data held, provided they are operating within the scope of their own published data privacy policies.
We take all payments (membership, events, awards applications) using Paypal. EBC has assessed Paypal as a compliant provider. You can view how Paypal collects, retains, processes, shares and transfers your Personal Data here: https://www.paypal.com/uk/webapps/mpp/ua/privacy-full. EBC does not store customer credit card details.
Mailchimp
Newsletter and announcement mailings are handled using Mailchimp. Through Mailchimp the EBC stores an e-mail address and name only. You can view their security policy at https://mailchimp.com/about/security/
Website Build and Hosting
Our website hosting is provided by Weebly.
The data you provide during the course of either joining our association or booking onto an event is handled via MembershipWorks. You may view their privacy policy in full at https://membershipworks.com/data-privacy-security/
Cloud Storage
From time to time we use Dropbox and GoogleDrive as a central storage for commonly used information. EBC are satisfied with the security of data held, provided they are operating within the scope of their own published data privacy policies.
Cookies
‘Cookies’ are small text files that store information about your interactions with our website. This may be either temporarily (known as a "temporary" or "session" cookie, and deleted once you close your browser window) or more permanently on the hard drive of your computer (known as a "permanent" or "persistent cookie").
Cookies can make it easier to use a website by allowing servers to access certain information quickly. Session cookies can be used to help a user's browser navigate a website more smoothly. Persistent cookies can be used to customise a website for a user, such as by storing passwords, preferences, and registration and account information so that you do not have to re-enter them each time you visit our website.
Cookies, in conjunction with our web server’s log files, can also allow us to understand the activities of those visiting our website. This helps us to gather feedback to help improve our website and our services to you. A cookie cannot retrieve any other data from your hard drive or pass on computer viruses.
Browsers are usually set to accept cookies. If you would prefer not to receive cookies, you may alter the configuration of your browser to refuse cookies.
Please understand that if you set up your browser to disallow cookies, you might not be able to access important functions or areas of our website. This is especially so of registered account holders (members and group admin) who are required to login to access certain functions.
Cookies can make it easier to use a website by allowing servers to access certain information quickly. Session cookies can be used to help a user's browser navigate a website more smoothly. Persistent cookies can be used to customise a website for a user, such as by storing passwords, preferences, and registration and account information so that you do not have to re-enter them each time you visit our website.
Cookies, in conjunction with our web server’s log files, can also allow us to understand the activities of those visiting our website. This helps us to gather feedback to help improve our website and our services to you. A cookie cannot retrieve any other data from your hard drive or pass on computer viruses.
Browsers are usually set to accept cookies. If you would prefer not to receive cookies, you may alter the configuration of your browser to refuse cookies.
Please understand that if you set up your browser to disallow cookies, you might not be able to access important functions or areas of our website. This is especially so of registered account holders (members and group admin) who are required to login to access certain functions.
External Links to/From our website
We are not responsible for the practices employed by websites linked to or from our website or the information or content contained therein. Generally, links to other websites are provided solely as pointers to information on topics that may be useful to you.
Please remember that when you use a link to go from the EBC website to another website, our privacy policy is no longer in effect. Once you click through to a third party website, your interaction/browsing is subject to that website’s own rules and policies. Please read over those rules and policies before proceeding.
Please remember that when you use a link to go from the EBC website to another website, our privacy policy is no longer in effect. Once you click through to a third party website, your interaction/browsing is subject to that website’s own rules and policies. Please read over those rules and policies before proceeding.
Legally compelling disclosure
We may disclose information when legally compelled to do so. That is when we believe that the law requires it or for the protection of our legal rights. We may also disclose account information when we believe it is necessary to identify, contact or bring legal action against someone who may be violating our terms of service or to protect the safety of our users and the public.
This policy was last updated on 1st July 2019
Website terms & Conditions
A) Terms and conditions
1) Use of this website is on condition you agree to these terms and conditions which from time to time are subject to change and that any future use of the site will renew such an agreement.
2) We are a UK-based organisation and any subsequent disputes or claims arising from the use of this site must be made and settled under Scottish law.
B) Copyright
1) All website design, text, graphics, the selection and arrangement thereof, and all software compilations, underlying source code, software (including applets) and all other material on this site are copyright to EBC and are the intellectual property of EBC.
2) Unless we state otherwise, you may view, download and print content on our site for domestic and personal purposes to place a request or to use this site as a resource. Any other use of the materials on this site including reproduction for purposes other than those noted above, modification, distribution or republication, without the prior written consent of EBC is strictly prohibited.
C) Indemnification
You agree to indemnify EBC and its related companies, affiliates, employees, agents and representatives, and to hold them harmless from any and all damages, losses, taxes, duties, fees, expenses, claims and liabilities (including legal fees) ("Claims") that may arise from the use of the EBC Website.
Disclaimer
By using this site you accept that it is at your own risk. EBC accepts no liability arising from errors (including typographical errors) contained in, or any omissions from, this website.
Updated July 2019
1) Use of this website is on condition you agree to these terms and conditions which from time to time are subject to change and that any future use of the site will renew such an agreement.
2) We are a UK-based organisation and any subsequent disputes or claims arising from the use of this site must be made and settled under Scottish law.
B) Copyright
1) All website design, text, graphics, the selection and arrangement thereof, and all software compilations, underlying source code, software (including applets) and all other material on this site are copyright to EBC and are the intellectual property of EBC.
2) Unless we state otherwise, you may view, download and print content on our site for domestic and personal purposes to place a request or to use this site as a resource. Any other use of the materials on this site including reproduction for purposes other than those noted above, modification, distribution or republication, without the prior written consent of EBC is strictly prohibited.
C) Indemnification
You agree to indemnify EBC and its related companies, affiliates, employees, agents and representatives, and to hold them harmless from any and all damages, losses, taxes, duties, fees, expenses, claims and liabilities (including legal fees) ("Claims") that may arise from the use of the EBC Website.
Disclaimer
By using this site you accept that it is at your own risk. EBC accepts no liability arising from errors (including typographical errors) contained in, or any omissions from, this website.
Updated July 2019
